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Annual General Meeting - Curtin International Relations Society
16-11-2026 15:30 – 17:00
Curtin University Kent St, Bentley WA 6102, Australia
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Member Invitation

All members are invited to attend the club’s Annual General Meeting (AGM). This is your opportunity to help shape the future of the club by participating in key decisions and voting for the new committee.

Your voice matters and your vote ensures the club continues to operate in the best interests of its members. To vote, you must attend and proxies are not accepted!

Purpose of the AGM

  • Elect the 2027 committee in accordance with the Guild's Default Club Constitution
  • Review and report on the club’s activities and finances from 2026
  • Provide a platform for ordinary members to raise motions and discuss club matters. Ordinary members will have the opportunity to:
    • Speak about items on the agenda,
    • Vote on any resolutions proposed,
    • Vote to elect the 2027 committee.

Note: Only ordinary members (currently enrolled Curtin students and current club members) may vote and nominate. Proxy votes are note accepted. Non-ordinary members may attend if invited, but may only observe unless invited to speak by the Chair.

    Attendance

    Members may attend online. To help us manage attendance and meet quorum requirements (minimum 10 ordinary members), please accept the calendar invitation for this meeting. This helps the club track expected attendance and ensure we can proceed with the AGM. Attendees can join the Zoom meeting using this code.

    Submit a Motion

    Ordinary members may submit motions to be added to the agenda. To do so, please email secretary.curtinirsociety@gmail.com with your student number, name, and motion.

    Submissions Close: 4th November, 2026

    Call for Nominations

    Nominations for 2027 committee roles are now open! 

    You can view a list of available roles, their responsibilities, and the benefits of becoming a committee member here

    • Who can nominate? Any ordinary member (currently enrolled Curtin student and current club member). You can still submit a nomination even if you cannot attend the AGM, however, only ordinary members who attend the AGM will be eligible to vote. Proxy votes are note accepted.
    • How to nominate? Submit your nomination via our website, by navigating to the 'Membership' page and applying for 2027 Committee Role Nominations/EOIs. This can be done here 
    • Nominations Close: 15th November, 2026

    Executive roles (President, Vice President, Treasurer, Secretary, Events Manager) will be elected at the AGM. Other roles may be filled later by the incoming committee. Expressions of interest for additional roles are also welcome. 


    The meeting will run in accordance with the agenda items.

    Minute Taker Jaybe Rybicki
    Chairperson Connor Maloney
    Minutes
    1. Attendance For Noting
    1.1. Quorum For Noting
    2. Open Meeting For Action
    3. Disclosure of any potential or perceived conflicts of interest For Action
    4. Minutes of the Previous AGM For Action

    AGM_Minutes_2025.pdf

    242 KB
    5. Reminder of the Guild’s Policy For Noting
    6. Outgoing Committee Reports For Action
    6.1. President Report For Noting
    6.2. Secretary Report For Noting
    6.3. Treasurer Report For Noting
    7. Elections For Action
    7.1. 2027 Committee For Action
    8. Club Bank Account Signatory Changes For Discussion
    9. Other Business For Discussion
    10. Committee Handover For Discussion
    11. Close Meeting For Action